Billing Analyst

Applegate & Thorne-Thomsen, P.C., is seeking a Billing Analyst to join our team.

Founded in 1998, Applegate & Thorne-Thomsen, P.C., is a mid-size law firm based in Chicago, committed to supporting underserved communities by partnering with clients in all aspects of real estate development, ownership, financing, and investment. We represent developers, investors, lenders, tax exempt community development organizations, and public housing authorities.

The scope and breadth of our experience has made us national leaders in the affordable housing and community development space, with particular expertise in the syndication of federal low-income housing tax credits, federal historic tax credits, new markets tax credits, energy credits and state tax credits, community lending, and structuring qualified opportunity zone transactions.

Our firm is equally committed to the people who join our team. Rooted in a culture of mutual respect, trust, and a long-term investment in our people, we hire attorneys with a view to giving them exposure to sophisticated transactional work, meaningful opportunities for leadership, ongoing professional development support, and a generous work-life model that is truly unique in the legal industry.

Our mission-driven focus attracts top talent who is inspired to do work we love and that has a positive social impact.

Job Description

We currently have an opening in our Chicago office for a Billing Analyst to assist in the oversight and preparation of client bills for assigned billing attorneys.

As a billing analyst, you will have a minimum of 3 years of billing experience (preferably in a law firm setting), you are driven and able to work autonomously with various personnel while having strong project management skills and a deep knowledge of Excel.

Duties & Responsibilities

General

  • Maintain practice area tracking spreadsheets for use in deal staffing and projection analysis
  • Participate in ad hoc special projects or reporting as required, and other tasks as assigned
  • Assist in process documentation

Internal

  • Schedule and conduct billing meetings with billing attorneys to gather information on requested prebills, final bills, and status of closings
  • Process edits and transfers to pre-bills as directed by billing attorneys
  • Generate bills, reprint corrected pre-bills, and prepare cover letters as needed
  • Follow up with billing attorneys regarding billing deadlines, status of pre-bills, and prepared invoices
  • Notify billing attorneys of delinquent accounts and provide recommended course of action
  • Research and reconcile client accounts, WIP, payments, unapplied cash, etc.
  • Create billing reports and related spreadsheets for analysis as required

External

  • Communicate (via email and phone) with clients regarding invoicing, collections, and reporting
  • Research and respond to inquiries regarding billing issues and problems
  • Ensure bills are prepared in accordance with client guidelines

Qualifications

  • A minimum of three years of experience (law firm environment preferred)
  • Experience managing an email inbox and proofreading written documents
  • Excel Knowledge including Match, Pivot Table and Vlookup is preferred
  • Excellent project management and organizational skills
  • Strong interpersonal skills and the ability to interact effectively with personnel at all levels
  • Proven ability to meet stringent deadlines, adapt to changing priorities, and balance multiple tasks while operating in a fast-paced and dynamic environment
  • Must be able to work effectively as a team member as well as independently and with little guidance
  • Strategic and analytical thinking, initiative, and problem-solving skills required
  • Strong attention to detail and the ability to prioritize and multi-task effectively
  • Proactive, able to anticipate work needs and follow through with minimum direction
  • Software experience in SurePoint/Rippe & Kingston, Juris, Aderant (or equivalent accounting software) is a plus
  • E-Billing (LEDES) experience a plus
  • Demonstrated proficiency with Word, Excel, and other MS Office products
  • Bachelor’s degree in Finance or Accounting is a plus
  • Expectation of in-office presence – minimum 3 days a week

To learn more about our firm and the work we do, visit https://www.att-law.com. Qualified candidates who would like to learn more about this position and the firm should send resumes in confidence to Karla Valenti at [email protected].

Applegate is committed to equal employment opportunity without consideration of race, color, religion, ethnicity, citizenship, political activity or affiliation, marital status, age, national origin, ancestry, disability, veteran status, sexual orientation, gender identity, gender expression, sex or gender, or any other basis protected by law. If you have a disability or special need that requires accommodation, please let us know.